Terms of Service

These Terms of Service (“Terms”) govern your use of Accountant's Best Friend, operated at accountantsbestfriend.com (“the Service”). By creating an account or using the Service you agree to be bound by these Terms. If you do not agree, do not use the Service.

1. Description of Service

Accountant's Best Friend is an expense-tracking and reporting tool designed for self-employed individuals. It allows you to import expense data from CSV files, categorize expenses using IRS Schedule C categories, attach receipts, generate reports, and export data in multiple formats. The Service does not provide tax, legal, or financial advice. Always consult a qualified tax professional before filing.

2. Eligibility and Accounts

• You must be at least 18 years old and legally able to enter into a contract.
• You are responsible for maintaining the confidentiality of your login credentials.
• You are responsible for all activity that occurs under your account, including actions taken by team members you invite.
• You must provide accurate information when signing up. Accounts created with false information may be terminated.
• One account per person. You may not share login credentials across multiple individuals.

3. Subscriptions and Payments

4. Acceptable Use

You agree not to:

• Use the Service for any unlawful purpose or in violation of any applicable law.
• Attempt to gain unauthorized access to other accounts or our infrastructure.
• Upload malicious files, malware, or content designed to disrupt the Service.
• Reverse-engineer, decompile, or attempt to extract the source code of the Service.
• Resell, sublicense, or provide the Service to third parties without our written consent.
• Use the Service to store data that does not belong to you or for which you lack appropriate authorization.

We reserve the right to suspend or terminate accounts that violate these rules without refund.

5. Your Data

You retain ownership of all expense data, receipts, and files you upload to the Service. By using the Service you grant us a limited license to store and process your data solely to provide the features you use.

We will not access, read, or share your financial data except to provide the Service, to comply with legal obligations, or with your explicit consent. See our Privacy Policy for full details.

6. No Tax or Financial Advice

IRS category suggestions provided by the Service are for organizational convenience only and do not constitute tax advice or guidance. The Service is a data management tool, not a tax preparation service. We are not responsible for any tax filings, penalties, or financial decisions you make based on data managed in the Service. You should always consult a licensed tax professional or CPA for tax guidance.

7. Service Availability

We aim to maintain high availability but do not guarantee uninterrupted access. We may perform maintenance, upgrades, or emergency repairs that temporarily affect the Service. We will endeavor to provide advance notice of planned downtime where possible. We are not liable for losses caused by temporary unavailability.

8. Limitation of Liability

To the maximum extent permitted by law:

• The Service is provided “as is” without warranties of any kind, express or implied, including fitness for a particular purpose or accuracy of IRS categorizations.
• We are not liable for any indirect, incidental, special, or consequential damages, including lost profits or data loss, arising from your use of the Service.
• Our total liability to you for any claim arising from use of the Service shall not exceed the total amount you paid us in the 3 months preceding the claim.

9. Termination

Either party may terminate the agreement at any time. You may close your account from settings or by contacting us. We may suspend or terminate your account immediately if you violate these Terms or if required by law. Upon termination, your data will be deleted in accordance with our data retention policy (see Privacy Policy, Section 5).

10. Changes to These Terms

We may update these Terms from time to time. We will notify you of material changes by email at least 14 days before they take effect. Continued use of the Service after changes take effect constitutes your acceptance of the revised Terms.

11. Governing Law

These Terms are governed by the laws of the United States. Any disputes arising from these Terms or your use of the Service shall be resolved through good-faith negotiation first. If a dispute cannot be resolved informally, it will be subject to binding arbitration under the rules of the American Arbitration Association.

12. Contact

Questions about these Terms? Contact us at vic@alpina.net or use the contact form.